The Catholic University of America

 

HR
FOCUS

Important Updates from Human Resources

Form W-2
Electronic Forms: The 2015 Form W-2 is available online on Cardinal Station. Employees who elected to receive their Form W-2s electronically will not receive a paper copy of the form. Adobe Reader is required in order to view and print the electronic version.

Paper Forms: If you did not elect to receive an electronic copy, a paper copy of the Form W-2 was mailed on Jan. 22 to the address on record in Cardinal Station. Mail has likely been delayed in many neighborhoods due to the snowstorm. Please watch for paper Form W-2s next week.

If you don’t receive your Form W-2 or have questions, please contact the Payroll Office via email at CUA-PAYROLL@cua.edu.

Affordable Care Act
Since 2014, the healthcare reform law (the Affordable Care Act (ACA) or “Obamacare”) has required individuals to have health insurance that meets the “minimum essential coverage” standards or potentially pay a penalty. When you file your 2015 federal income tax return, you must indicate whether you (and your dependents) had the type of health insurance required by the law. All Catholic University medical plans do meet the health insurance requirement by the law.

You will receive the following forms regarding your health coverage:

Form  1095-B – If you enrolled in CUA’s health plan, you will receive a Form 1095-B from our health insurance carrier, UnitedHealthCare. This form indicates which members of your family were covered and in which months. Information from Form 1095-B can be used in completing your federal income tax return.

Form 1095-C – Businessolver, which provides benefit administration services to CUA, will send a Form 1095-C to you. This form will show months of the year you were eligible for health coverage and the cost of the least expensive monthly premium you could have paid under our health plan for employees only. You will receive a 1095-C even if you declined health coverage with CUA.

You do not need to submit these forms with your taxes and can prepare taxes without them if you know the months of the year that you (and your dependents) had medical coverage. Keep all forms you receive with your tax documents in case you are ever asked to provide proof of coverage. Your tax preparer may also ask for these forms as documentation.

2015 is the first tax year for which these forms are required to be sent to you. For your 2015 tax filing, you may not receive your 1095 forms until March 31, 2016, as the IRS deadline was extended from Feb. 1, 2016. CUA is working with Businessolver and UnitedHealthCare to have them to you well before the deadline.

For additional information on how these form(s) apply to your tax filing, please consult a tax advisor or go to www.irs.gov.

2016 UnitedHealthCare Medical Cards have been sent to all those who enrolled in the medical plan. Please go online to the CUA benefits portal, www.mycuabenefits.com, for additional benefits information.

2015 Medical and Dependent Care Flexible Spending Accounts (FSA) Deadlines
This is a reminder that if you have a remaining 2015 balance, you may still incur expenses against your 2015 account(s) until March 15, 2016. The deadline for submitting your 2015 claim(s) is April 30, 2016. To submit your 2015 claim(s), please complete the Medical FSA and/or Dependent Care FSA forms and submit them directly to the Health Care Account Service Center at the address located on the forms.

2016 Monthly Retirement/TIAA-CREF Counseling Sessions
A TIAA-CREF representative will be on campus to provide one-on-one retirement information sessions for employees from 8:30 a.m. to 4:30 p.m. The sessions are free, but an appointment is required. Please call the Meeting Request Center number at 800-732-8353 to schedule an appointment for one of the below dates. Sessions provided in Spanish will be available as well.

Sessions:
Wednesday, Feb. 17, Edward J. Pryzbyla University Center, Room 331
Tuesday, March 1, Pryzbyla Center, Room 331
Monday, March 14, Leahy Hall, Room 100
Wednesday, April 13, Pryzbyla Center, Room 331
Wednesday, April 27, Pryzbyla Center, Room 351
Wednesday, May 18, Pryzbyla Center, Room 331
Tuesday, May 31, Pryzbyla Center, Room 351

Sessions provided in Spanish:
Wednesday, Feb. 10, Pryzbyla Center, Room 321
Tuesday, April 12, Pryzbyla Center, Room 331
Tuesday, June 7, Pryzbyla Center, Room 205
Tuesday, Aug. 2, Pryzbyla Center, Room 331
Tuesday, Oct. 4, Pryzbyla Center, Room 331

SmartBenefits
For 2016, there is a maximum established at $255 per month for transit and $255 for parking. You can make a change for the following month by submitting the salary reduction authorization form by the 14th of the month to the Office of Human Resources in 170 Leahy Hall.

Zimride: Carpool with CUA Co-workers
Zimride is a private ridesharing network for CUA. Use Zimride to find other CUA co-workers who share your commute. It’s free and easy to post at www.zimride.com/cua.